Privacy Policy

Betty Walker Waites Foundation

Effective Date: April 3, 2026

Betty Walker Waites Foundation (“we,” “our,” or “us”) is committed to protecting the privacy of our website visitors, donors, volunteers, applicants, community members, and supporters. This Privacy Policy explains how we collect, use, protect, and share information obtained through our website, forms, donation platforms, applications, and related communications.

By using our website, submitting information to us, making a donation, volunteering, applying for services, or otherwise interacting with Betty Walker Waites Foundation, you agree to the practices described in this Privacy Policy.

1. Information We Collect

We may collect personal and non-personal information from individuals who visit our website or interact with our organization.

Personal Information

We may collect information such as:

• Name
• Email address
• Phone number
• Mailing address
• Donation information
• Volunteer information
• Sponsorship or partnership inquiries
• School or nonprofit application information
• Program participation information
• Information submitted through online forms
• Uploaded documents, photos, or supporting materials
• Any other information you voluntarily provide

Non-Personal Information

We may also collect certain non-personal information automatically, such as:

• Browser type
• Device type
• IP address
• Pages visited
• Time spent on our website
• Referring websites or search engines

2. How We Use Your Information

We may use the information we collect to:

• Respond to inquiries and requests
• Process donations and sponsorship interest
• Coordinate volunteer opportunities
• Review applications for assistance, school support, nonprofit support, or partnerships
• Communicate with donors, supporters, volunteers, and applicants
• Provide updates about our programs, events, and services
• Improve our website and community outreach efforts
• Maintain internal records
• Comply with legal, financial, and nonprofit reporting requirements
• Share impact updates with donors, partners, and stakeholders

3. Donation Information

If you make a donation through our website or a third-party payment platform, your payment information may be processed by a secure third-party provider such as PayPal or another authorized payment processor.

Betty Walker Waites Foundation does not store your full credit card or financial account information on our website.

Please review the privacy and security practices of any third-party payment processor you use when making a donation.

4. Forms, Applications, and Uploaded Information

Our website and related platforms may allow users to submit forms for:

• Donations
• Volunteer interest
• Sponsorship or partnership interest
• Community support applications
• School or nonprofit partnership requests
• Program participation
• Event registration
• Impact reporting

Information submitted through these forms may include personal details, supporting documents, and in some cases photos or program-related materials.

We use this information only for legitimate nonprofit, administrative, reporting, outreach, and operational purposes.

5. Photos, Media, and Program Information

Betty Walker Waites Foundation may collect and use photographs, videos, testimonials, impact reports, or related media when:

• permission is granted,
• consent is provided through a form,
• participation includes acknowledgment of media use,
• or the content is otherwise lawfully obtained in connection with our programs, events, or outreach.

Such content may be used for:

• donor reports
• grant reporting
• social media
• website content
• newsletters
• annual reports
• promotional and educational materials

We strive to use photos and stories respectfully and responsibly.

6. How We Share Information

We do not sell, rent, or trade your personal information.

We may share information only when necessary and appropriate, including with:

• payment processors
• website service providers
• email or communication platforms
• trusted vendors or service providers supporting our operations
• grantors, funders, or donors when reporting program impact (typically in aggregate or approved form)
• legal or regulatory authorities when required by law

We may also share limited information when necessary to coordinate services, events, deliveries, partnerships, or approved community support efforts.

7. Data Security

We take reasonable administrative, technical, and organizational steps to help protect personal information from unauthorized access, disclosure, misuse, or alteration.

However, no website, electronic transmission, or data storage method can be guaranteed to be 100% secure. By using our website or submitting information, you acknowledge this risk.

8. Children’s Privacy

Betty Walker Waites Foundation serves children and families through various programs. We do not knowingly collect personal information directly from children online without appropriate parent, guardian, school, or program-related authorization where applicable.

When information involving minors is submitted through our forms or programs, it is expected to be submitted by a parent, legal guardian, authorized school representative, or authorized organization representative unless otherwise permitted by law.

9. Third-Party Links

Our website may contain links to third-party websites, donation platforms, social media platforms, Google Forms, or other external services.

We are not responsible for the privacy practices, content, or policies of those third-party sites. We encourage users to review their privacy policies separately.

10. Email and Communications

If you contact us, submit a form, donate, volunteer, or otherwise engage with us, we may contact you by:

• email
• phone
• text message (if provided)
• mail
• other reasonable communication methods

You may request to opt out of non-essential communications at any time.

11. Your Choices

You may contact us to:

• request updates to your information
• ask questions about how your information is used
• request removal from certain communications
• inquire about submitted form information

We will make reasonable efforts to honor valid requests, subject to legal, administrative, recordkeeping, and nonprofit reporting obligations.

12. Policy Updates

Betty Walker Waites Foundation may update this Privacy Policy from time to time to reflect operational, legal, technological, or organizational changes.

Any updated version will be posted on this page with a revised effective date.

13. Contact Us

If you have questions about this Privacy Policy or how your information is used, please contact us:

Betty Walker Waites Foundation

3090 N Goliad St. Suite 102 #194

Rockwall, TX 75087

📧 katania@bwwfoundation.org

📞 214-901-5317

🌐 www.bwwfoundation.org